Absence and Attendance

Absence Reporting Procedure
If you are unsure about whether a student is well enough to attend school, please send her in and contact her Pastoral Manager. We have qualified first aiders in school who are happy to monitor, and who will contact you and send her home if needed.

If a student is not attending school:
• Call 01924 350094 to leave a message on our Absence Line as soon as possible, but before 9am.

When leaving a message please make sure that you include the following information:
• full name and tutor group of the student
• detailed reason for absence (if they cannot attend due to severe weather conditions, please make this clear in your message)
• the best number to contact you on, in case we need to clarify any details, as sometimes messages are difficult to hear due to background noise or poor quality connections

Before 10am we send Truancy text messages to parents/carers of any absent students that we have not heard from. If you receive one of these and you have already reported an absence, it is advisable that you call school, as there have been times when messages left on our Absence Line are inaudible.

Please note that it is vital that you contact school EVERY day that a student is off school (there may be some exceptional cases such as hospital stays when this is not required).

Alternatively absence can be reported quickly and easily by using the school’s My Child at School App. This can be downloaded by scanning the relevant QR code below, or you can find further information here.

Legal sanctions linked to attendance:
Schools can fine parents (each parent and for each child) for the unauthorised absence of their child from school, where the child is of compulsory school age. If parents are issued with a penalty notice, they must pay £60 within 21 days or £120 within 28 days. The payment must be made directly to the local authority. The decision on whether or not to issue a penalty notice ultimately rests with the Co- Heads/Headteacher, following the local authority’s code of conduct for issuing penalty notices. This may take into account:

  • A number of unauthorised absences occurring within a rolling academic year
  • One-off instances of irregular attendance, such as holidays taken in term time without
    permission, or when a term-time holiday exceeds the agreed length
  • Where an excluded student is found in a public place during school hours without a justifiable reason

If the payment has not been made after 28 days, the local authority can decide whether to prosecute the parent or withdraw the notice.

N.B. If two Penalty Notices have been issued to you on two separate occasions for term time holidays taken in the previous 2 years, another unauthorised holiday could lead to fast-track legal proceedings at the Magistrates. If you are convicted, you could be fined up to £1000 and you will get a criminal record.